Floriculture software for flower farms and trading companies
One system for growing, post-harvest with QR, the cold room, orders, export, invoicing, accounting and payroll.
What floriculture software is
It is the system a flower farm or a trading company uses to run its whole operation: what is planted, what is harvested, what leaves post-harvest, what sits in the cold room, what is sold, what is exported and what is paid.
The difference with any other system is the unit of work. Here you do not handle «products»: you handle stems, batches and bunches, with their variety, their length and their age. That difference decides whether the system works for you on day one or whether you spend a year adapting it.
Eight things it must have, no exceptions
Use it as a checklist when you compare options, this one included.
It speaks in flower units
Stems, batches, bunches, beds, varieties and lengths. A system that only knows «products» and «boxes» forces you to invent codes for everything.
Traceability of the bunch
Every bunch with its label and its history: which block it came from, who cut it, who bunched it, which box it travelled in and which invoice paid for it.
Real availability before you sell
Free stock, stock in the cold room, reserved and short by date. Selling what does not exist is the most expensive mistake in the export business.
Buying from farms inside the order
If you buy flowers from third parties, the order line must say which farm it is bought from and at what price, and create the purchase order and the payable on its own.
The full export flow
Packing with scanning, box labels, flight coordination, air waybills and the export permit with its reconciliation.
Local regulations built in
Electronic invoicing signed and authorized, the transactional annex, VAT and withholding returns, and social security inside the payroll. Not as a separate module you have to reconcile by hand.
Cost per stem and real margin
Margin by order, customer, variety, length and supplier farm, with the cost of every bunch, grown or bought.
A mobile app that works in the field
Batches, scouting and post-harvest are recorded where they happen, from the phone, even with no signal.
Spreadsheets, generic ERP or floriculture software
The four ways to run a flower business today, and what each one costs you.
- Spreadsheets
- They work until the volume grows. Every closing costs hours, the data depends on one person, and nobody knows what stock there is right now.
- A generic ERP
- It handles inventory and accounting, but it does not know batches, bunches or cold rooms. It ends in custom development that never finishes.
- Separate systems
- One for production, another for invoicing and a third for accounting. The information is copied three times and never matches.
- Floriculture software
- One system where the cut stem becomes a bunch with a QR code, the bunch is sold, the box is exported, the invoice is authorized and the accounting entry posts itself.
What Growi includes: 12 modules in three blocks
Start with the block you need most (farm, trading company or administration) and add the others later.
Farmgrowing, harvest and post-harvest4 modules
From the farm map to the cold room, with every bunch identified by its QR code.
Growing and crop health
- Map down to the bed, planting and blocks with GPS
- Pest hot spots on the map, with photo and follow-up
- Weekly spraying plan with its request to the warehouse
- Field log for certifications
Flower intake
- Your own flowers and your suppliers, by variety and batch
- Batches by block, scanning the cutter
- Output per cutter
- Cost per stem and weekly forecasts
Post-harvest with QR
- Touch entry per table and a QR label per bunch
- Full traceability of the bunch
- Write-offs, regrading, rebunching and local-market flowers
- Physical counts with scanning and audit trail
Cold room and availability
- Free stock, stock in the cold room and shortages by date
- Stock age and alerts
- Rescue plan for ageing flowers
- Smart box: it suggests the right box type
Web and mobile app: field, batches, scouting and post-harvest from the phone, even with no signal.
See the software for flower farmsTrading companysell, buy and export4 modules
The customer's order, the purchase from the supplier farm, the export and the payment in one flow.
CRM and customers
- Customers with consignees, salesperson, collector and credit limit
- Opportunities, tasks and follow-up
- Targets per salesperson and a performance board
- Win back customers at risk or gone quiet
Orders and purchasing by farm
- Orders and standing orders with boxes, prices and margin
- On the same order line you state which farm it is bought from
- Purchases to farms and freight agents created on invoicing
- Farm settlements and price matrix
Packing and export
- QR scanning of boxes and bunches, with alerts
- Box labels with QR and the export permit barcode
- Flight coordination: agent, airline, air waybills and weight
- Export permit with its validity and reconciliation with customs
Invoicing and collections
- Single or bulk electronic invoicing, emailed to the customer
- Credit notes to customers and from farms
- Payments per invoice or grouped per customer, and advances
- Statements of account and bulk sending
Margin by purchase, farm, order, customer, variety and length.
See the software for trading companiesAdministrationone ledger for everything4 modules
Purchasing, supplies, payables, accounting, taxes and payroll, fed by the operation.
Purchasing, payables and supplies
- Purchases from the supplier XML or the tax authority inbox, with withholdings
- Debt per supplier, payments across several invoices, and cheques
- Supplies warehouse: stock ledger, lots, expiry dates and requisitions
- Consumption per cost centre
Accounting
- Automatic posting, one by one or in batches
- Journal, ledger, balance sheet, income statement and cash flow
- Bank reconciliation, and every module reconciled against the ledger
- Monthly closings, fixed assets and an audit log
Taxes
- Transactional annex (ATS) with a review step and its XML
- VAT and withholding returns, box by box
- Payroll withholding annex and the employee certificate
- Companies-authority form and the banking-use report
Payroll and people
- Payroll with social security, bonuses, reserve funds and overtime
- Attendance, biometrics, leave and holidays
- Severance, profit sharing and income tax
- Social security filings and bank payment files
Sales, collections, purchases, payments, withholdings, credit notes, supplies, payroll and assets post themselves.
See the administration softwareBuilt for Ecuador
What is mandatory here cannot be an add-on to the system.
- Electronic invoicing
- Invoices, credit notes and withholdings, signed, authorized and emailed to the customer.
- Export permit
- It comes out of the order, with its validity, its box labels and its reconciliation with customs.
- Tax filings
- Transactional annex with a review step, VAT and withholding returns, and payroll annexes.
- Social security
- Payroll with contributions, statutory bonuses, reserve funds, overtime and filings.
Frequently asked questions
What flower businesses ask most before changing systems.
What is floriculture software?
It is a management system built for flower businesses: it handles beds, varieties, batches, bunches with QR codes, cold rooms, orders, purchasing from supplier farms, export permits and electronic invoicing, with the vocabulary of the business inside the system.
How is it different from a normal ERP?
A generic ERP works with products and warehouses. Floriculture software works with stems, batches and bunches, controls the age of the flowers in the cold room, knows export permits and air waybills, and calculates the cost per stem.
Does it work if I buy flowers instead of growing them?
Yes. On the same order line you state which farm it is bought from and at what price, and the purchase order and the payable are created on their own. It also works if you grow and buy at the same time.
Does it comply with Ecuadorian regulations?
Yes. It issues electronic invoices, credit notes and withholdings, signed and authorized; it generates the transactional annex and the VAT and withholding returns, and it calculates payroll with social security, statutory bonuses and reserve funds.
How long does it take to go live?
Each block goes live in 15 days at most, with your operation running. In the first week we load customers, supplier farms, varieties, warehouse items and opening balances from Excel.
Book a 45-minute demo
We walk you through Growi using the workflow of your farm or your trading company. You get the confirmation by WhatsApp and email.
- Fast implementation, guaranteed
- Data migration included
- Priority support